We are currently hiring for an Executive Assistant / Office Manager in our Cary, NC office.
The Executive Assistant / Office Manager will be responsible for providing manager-level administrative support in three distinct areas: Office Management, Sales Support, and Recruiter Support.
Specific responsibilities in each functional area include but are not limited to:
Sales Support (~45%)
• Coordination of regional hiring conferences, to include being direct liaison with all hotel personnel in matters concerning schedules, real-time changes, and other contracted stipulations.
• Day-to-day interactions with vendors and clients (via phone, e-mail, and in-person) as required by Account Executives.
• Market research and lead generation through internet research, social networks , trade publications, etc.
• Database management for all client records.
• Generate and manage recurring reports, call lists, etc as required by Account Executive team.
• Direct marketing and administrative support for Strategic Account Manager and Regional Sales Manager.
Recruiter Support (~40%)
• Day-to-day interactions with candidates (via phone, e-mail, and in-person) as required by Candidate Recruiters.
• Resume search and analysis, and initial screening of prospective candidates.
• Gathering and entering data on prospective candidates and clients into PCR system.
• Generating and submitting required daily, weekly, and monthly reports.
• Database management for all candidate records.
Office Management (~15%)
• Standard office management responsibilities (travel planning, expense reports, supply / parts management, filing and office organization, etc).
Position Details
Location: Cary, NC
Travel Requirements: Minimal. You will be expected to provide on-site support at up to seven Southeast Regional hiring conferences (in Atlanta) per year, which will include travel.
Shift: Standard 40-hr work week (~8a to 5p M-F)
Salary: Target base hourly rate is $15/hour. You can expect approximately 15-20 hours of O/T (paid at 1.5 x base) per each Regional Hiring Conference (about 6 times per year).
Position Requirements:
• This is a fast-paced industry and a demanding environment, so in order to be successful in this position you must have top-notch time management and organizational skills, and be able to multi-task effectively.
• You will be providing distinctly different levels of administrative support to up to eight separate individuals, so the ability to adapt to different personalities in a dynamic work environment is critical.
• You must be very comfortable interacting on a regular basis with clients and Orion candidates via both phone and in-person, to include making cold calls and customer service calls as required.
• You must be proficient with computer systems, including the full MS Office Suite (Excel, Word, PowerPoint, and Access), and demonstrate the ability to quickly learn and master company-specific software and intranet systems.
• You must have a keen eye for quality control, even with mundane and routine tasks.
• Previous experience in a Sales and/or Marketing support role is preferred, but not required.
• Past characteristics of success for top performers in this role include: being proactive, outgoing personality, positive attitude, and strong pride in work.
• Completion of and/or active participation in some college coursework is required; BS/BA is preferred.
If you would like to be considered for this position, please Apply now.
